How is pricing calculated?

Pricing is based on the number of beds you manage across all properties. We offer transparent, bed-based pricing with no hidden fees. Contact us for a personalized quote based on your specific needs.

What's the typical contract length?

We offer flexible month-to-month contracts with no long-term commitments. You can cancel anytime. We believe in earning your business every month, not locking you into a contract.

Are there onboarding fees?

No. There are no setup fees, onboarding fees, or hidden costs. Your monthly subscription includes data migration support, training, and onboarding. We want to make it as easy as possible for you to get started.

The operating system for student housing.

Recover hidden revenue. Automate operations. Run a cleaner, more profitable portfolio with less staff time.

Book a Live Demo See How It Works

Portfolio Overview

All Properties

Live

Beds Filled

0/ 920

Revenue MTD

$0K

+12.5%

Occupancy

73 beds available

Processing

0payments

$10,875 pending

Recent Activity

Sarah M.

Payment received

$1,250

2m ago

James K.

Lease signed

5m ago

Emily R.

Payment processing

$875

8m ago

Michael T.

Late fee assessed

$50

12m ago

beds managed

by operators across the United States

$0K+

average revenue recovered

per property annually

0%+

occupancy maintained

by Room Choice users

0 hrs

saved per week

on manual processes

What Could You Do with 20 Extra Hours a Week?

Operators using Room Choice are reclaiming time, capturing more revenue, and scaling without adding headcount.

Revenue Capture

Automated late fees, consistent collections, zero missed payments. Every dollar you're owed, collected automatically.

Time Reclaimed

20+ hours weekly back to your team for resident relationships, property improvements, and growth initiatives.

Occupancy Optimized

Real-time availability, automated waitlists, faster turnovers. Fill beds faster and keep them filled.

Effortless Growth

Add properties without adding complexity or headcount. One platform that scales with your portfolio.

There's a better way—and it doesn't require enterprise software or enterprise prices.

Self-Service Leasing

Book a Bed Like Booking a Flight

Students select their exact unit and bed online. No phone calls, no paperwork, no waiting.

9:41

Available Properties

The Heights at University

0.3 mi to campus

$899/mo

Bluebonnet Place

0.5 mi to campus

$849/mo

Campus Edge

0.8 mi to campus

$799/mo

▶ Auto-playing — hover to pause

The Operating System for Student Housing

Room Choice is the central system that automates leasing, billing, assignments, payments, and communication for housing operators with 200-1000 beds. Recover hidden revenue, standardize processes, and reduce manual work across your portfolio.

One platform. All your operations. Complete control.

Revenue Recovery

Recover Hidden Revenue You're Currently Missing

Every Missed Late Fee Is Money Left on the Table

Revenue recovery is one core pillar of the Room Choice operating system. Manual tracking means missed late fees, inconsistent collections, and awkward tenant conversations. Spreadsheets don't scale. Your staff shouldn't spend hours each month calculating what residents owe—or worse, forgetting to collect it entirely.

The reality:

Most 300-bed properties lose $50,000+ annually to missed late fees, inconsistent payment enforcement, and manual tracking errors.

$50,000+

Average annual revenue recovered

30%

Reduction in payment defaults

5-10hrs

Saved on billing weekly

Automated late fee assessment

Set your rules once—first-day fees, daily fees, minimum balances—and the system applies them automatically. No manual calculations, no missed assessments, no exceptions unless you make them.

Flexible payment plans

Offer installment options that increase conversions while protecting your cash flow. Residents can choose plans that work for them, and you maintain predictable revenue. The system tracks everything.

Daily automated billing

Every day, Room Choice checks scheduled payments and charges residents automatically. Failed payment? The system retries and notifies your team. You wake up to collected revenue, not work to do.

Real-time balance tracking

Know exactly who owes what, when they owe it, and what's been collected—instantly. Ledger entries, payment history, and outstanding balances all in one place. No reconciliation headaches.

E-signature automation

Upload your lease template once. Send contracts for signature with one click. Track status in real-time. Signed documents stored automatically. No printing, no scanning, no chasing down paperwork. Dropbox Sign integration handles multi-party signatures (students, guarantors, co-signers) seamlessly.

Self-service resident portal

Residents check balances, make payments, set up auto-pay, submit maintenance requests, and access lease documents—24/7, without calling your office. The result? 40% fewer support calls, happier residents who can help themselves, and staff who can focus on higher-value work.

Automated maintenance ticketing

Every maintenance request becomes a tracked ticket. Assign to staff, set priorities, add notes, attach photos, track resolution—all in one system. No more requests lost in email or voicemail. Recurring maintenance schedules automatically.

Template-based communications

Create message templates for common questions and scenarios. Answer repetitive inquiries in seconds instead of minutes. Send personalized messages at scale. Email and SMS integration means you can reach residents however they prefer, all from one platform.

Operational Efficiency

Reclaim Your Team's Time

Free Your Team to Focus on What Actually Grows Your Business

Printing contracts. Tracking signatures. Answering "when is rent due?" calls. Manually entering payments. Fielding maintenance requests via phone and email. Updating spreadsheets.

For a 300-bed property, this administrative overhead easily consumes 20+ hours per week—that's over $40,000 in annual staff costs spent on tasks that should be automated.

20 hrs

Reclaimed from admin tasks weekly

40%

Reduction in support calls

3-5 days

Faster lease execution

100%

Tracked maintenance requests

Occupancy Management

Fill Beds Faster, Stay Full Longer

Every Bed Filled Is $40-60 Per Day Earned

When occupancy dips below 95%, your margins disappear. But converting inquiries to applications to leases—while managing waitlists, tracking availability, and keeping current residents happy—requires systems, not spreadsheets.

The challenge:

You need visibility into your entire pipeline, from first contact through move-in. You need to convert applications quickly, manage demand strategically, and never lose track of a prospect.

95%+

Occupancy maintained

Days

Not weeks to lease

Zero

Lost applications

100%

Pipeline visibility

Integrated application and screening

Prospects apply online with your custom application form. Credit checks, background reports, and eviction history pull automatically via TransUnion integration. The system generates screening recommendations (Accept, Decline, Conditional, Refer) based on your criteria. Review, approve, and move to lease—all in one workflow.

Waitlist management

Track demand even when you're full. Waitlist entries automatically convert to assignments when beds become available. You'll never miss an opportunity to fill a vacancy. Priority management ensures you're assigning beds to the right applicants at the right time.

Real-time assignment tracking

See bed/room/unit availability across all properties instantly. Know exactly what's available, what's assigned, what's pending, and what's coming available soon. Move-in and move-out date tracking gives you forward visibility. Plan turnovers, coordinate maintenance, and optimize occupancy systematically.

Rent roll reporting

Generate rent rolls instantly: current occupancy, tenant details, lease dates, rent amounts, payment status—all in one report. Perfect for lenders, investors, or your own planning.

Multi-property dashboard

See occupancy rates, revenue, outstanding balances, and operational status across your entire portfolio from one screen. Drill down to individual properties, buildings, or even specific beds with one click. No more logging into different systems or reconciling data from multiple sources.

Per-property customization

Different late fee rules for different markets? Done. Custom payment schedules by property? Easy. Property-specific branding, terminology, and processes? All supported. Room Choice gives you the control to run each property the way it needs to run, while maintaining centralized oversight.

Centralized reporting

Settlement reports, rent rolls, payment analytics, occupancy tracking—all available at the portfolio level or per property. Compare performance across locations, identify trends, make data-driven decisions. Export reports for lenders, investors, or your own planning.

Automated settlements

Funds collected at each property transfer to the appropriate property bank accounts automatically. Fees are separated and tracked cleanly. You maintain separate financials per property while managing everything from one platform.

Multi-Property Scaling

Scale to Multiple Properties With Complete Confidence

One Dashboard. Multiple Properties. Complete Control.

Growing from one property to three shouldn't mean three times the software costs, three separate logins, and zero visibility across your portfolio.

What you actually need:

Centralized visibility and control with the flexibility to customize per property. One login, one dashboard, complete portfolio oversight—without losing the ability to adapt to each property's unique needs.

3-5

Properties managed as easily as one

Dashboard for everything

Zero

Added logins

Full

Customization per property

A fully integrated suite of operations tools

Reduce costs, grow revenue, and run your property more efficiently on a platform built for 200+ bed complexities.

AI-Powered Roommate Matching

Reduce conflicts by 85% with intelligent roommate pairing based on lifestyle preferences, schedules, and compatibility scores.

Individual Liability Leasing

Simplify lease management with per-bed contracts. Students pay only for their space, eliminating roommate payment dependencies.

Dynamic Bed Selection

Let students choose their exact bed online. Real-time availability, floor plans, and pricing with instant booking confirmation.

Convergent Billing Automation

One platform for rent, utilities, amenities, and fees. Automatic calculations, split billing, and integrated payment processing.

Compliance & Risk Management

Stay compliant with fair housing regulations, automate lease renewals, and track maintenance requests with full audit trails.

Real-Time Analytics Dashboard

Monitor occupancy rates, revenue forecasts, and operational KPIs. Make data-driven decisions with actionable insights.

Why Room Choice?

Built specifically for student housing operators. Unlike generic property management software, Room Choice understands your unique workflows, billing cycles, and operational needs.

Built Specifically for Student Housing Workflows

Unlike generic property management software, Room Choice understands semester-based billing, academic calendars, and student housing operations.

Bed-Level Assignments with Visual Selection

Assign students to specific beds with visual floor plans. No more spreadsheets or guesswork—see exactly who's where.

Semester-Based Billing & Renewals

Automatically handle fall/spring/summer billing cycles, prorated charges, and semester-based renewals without manual calculations.

Guarantor Verification + Contract Flows

Streamlined guarantor collection, verification, and e-signature workflows built specifically for student housing requirements.

Deposit Workflows with Automated Move-Out Charges

Automatically calculate and apply move-out charges, security deposit returns, and damage assessments based on your policies.

Deep Operator Reporting & GL Controls

Portfolio-level reporting with GL integration, revenue recognition, and financial controls designed for multi-property operators.

Multi-Property Scaling with Shared Org-Level Logic

Manage multiple properties with shared workflows, centralized reporting, and property-specific customizations—all from one platform.

See how Room Choice compares to other student housing software solutions

View Comparison

Built for Operators, By People Who Understand Your Business

"We recovered $73,000 in the first year just from automated late fee tracking. The system paid for itself in 90 days. I only wish we'd found Room Choice sooner."

Sarah Mitchell

Owner & Operator

Campus Living Properties

Austin, TX • 340 beds

"I used to spend every Monday morning processing payments manually—easily 4-5 hours just on billing. Now it happens automatically while I sleep. I can focus on leasing and resident experience instead of data entry."

Marcus Johnson

Property Manager

University Heights Housing

Madison, WI • 280 beds

"We manage four properties across two states now. Room Choice gives us complete visibility into all of them from one screen. Settlement reports, occupancy status, maintenance tickets—everything we need is right there. We couldn't have scaled this fast without it."

Jennifer Park

Director of Operations

Student Quarters Management

Multi-state • 850+ beds across 4 properties

ROI Calculator

Estimate Your Annual Savings

See how much revenue you could recover and time you could save with Room Choice

Your Property Details

Enter your property details and click "Calculate My Savings" to see your estimated annual savings.

Real Results from Real Operators

Most 300-bed properties recover $50,000+ annually after switching to Room Choice. This includes recovered late fees, reduced payment defaults, and time savings from automated processes.

Implementation

Live in 2-4 Weeks

We handle the technical work so you can focus on your properties

Day 1

Schedule & Kickoff

We learn your needs, set timeline, and plan your migration. No disruption to current operations.

Week 1-2

Data Migration

Our team handles the heavy lifting. We import, clean, and validate your existing data.

Week 3-4

Training & Launch

Hands-on training for your team, go-live support, and ongoing help as you scale.

What to Expect

Kickoff call to understand your needs and timeline
Data export from your current system (we help with this)
Data import and setup in Room Choice
Training sessions for your team
Go-live support to ensure smooth transition
Ongoing support as you scale

Ready to Get Started?

Schedule a call to discuss your implementation timeline and see how Room Choice can transform your operations.

Schedule Implementation Call

The Transformation

Before vs After Room Choice

See how operators transform their daily operations

Before Room Choice

Manual late fee tracking in spreadsheets

Hours spent on monthly billing

Email chains for lease management

No visibility across properties

Chasing payments manually

Revenue leaking through the cracks

After Room Choice

Automated late fee assessment - never miss a fee

Daily automated billing runs while you sleep

Digital workflows with e-signatures

Real-time portfolio dashboard

Auto-retry failed payments with notifications

20+ hours saved weekly, $50K+ recovered annually

Built on the Tools You Trust

Room Choice integrates seamlessly with industry-leading platforms

Security & Reliability

Your data is secure. Room Choice uses bank-level encryption, secure data storage, and industry best practices to protect your information and your residents' privacy.

✓ Bank-level encryption✓ PCI-compliant payment processing✓ SOC 2 certified infrastructure✓ Regular security audits

Ready to Capture More Revenue and Scale Faster?

Schedule a 15-minute demo and see Room Choice set up for your properties. No obligation, no high-pressure sales—just a clear look at how we can transform your operations.

What You'll See in Your Demo:

Automated payment processing and late fee assessment for your properties

E-signature workflow for leases and contracts

Multi-property dashboard and reporting

Self-service resident portal walkthrough

Custom setup based on your specific needs

No commitment required. See exactly how Room Choice works for properties like yours.